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Terms and Conditions

General Notice

  1. This is an agreement between you and Cool Ideas regarding your use of Cool Ideas products, services, computers, interactive information, communications and server management service. All such usage shall be subject to the terms and conditions contained in this agreement and the policies set out below as read with the product specific terms and conditions applicable to the relevant product or service(collectively, “the / this Agreement”)
  2. This Agreement applies to all accounts, sub-accounts, and alternative account names associated with your principal account. The Account Holder is responsible for the use of each account, whether used under any name or by any person, and for ensuring full compliance with this Agreement by all users of that account.
  3. In circumstances of the Consumer Protection Act, 2008 (“the CPA”) being applicable to this Agreement, the provisions of the CPA shall prevail in the event of a conflict between any provision of this Agreement and the provisions of the CPA

Acceptable Use Policy

Acceptable Use Policy

  1. By using our services, you agree to comply with our Policies and Procedures, including this Acceptable Use Policy (AUP).

General and Acceptable Use

  1. You are expected to use the Internet and other networks and services access through the services with respect, courtesy, and responsibility, giving due regard to the rights of other Internet users. We expect you to have a basic knowledge of how the Internet functions, the types of uses which are generally acceptable, and the types of uses which are to be avoided. Common sense is the best guide as to what is considered acceptable use.

Unacceptable Use

  1. Illegality in any form, including but not limited to activities such as unauthorized distribution or copying of copyrighted material, violation of export restrictions, harassment, fraud, trafficking in obscene material, child sexual abuse imagery, drug dealing, and other illegal activities.
  2. Cool Ideas services and servers may be used only for lawful purposes. Transmission, distribution or storage of any material in violation of any applicable law or regulation is prohibited. This includes, without limitation, material protected by copyright, trademark, trade secret or other intellectual property right used without proper authorization, and material that is obscene, defamatory, constitutes a legal threat, or violates export control laws. Examples of unacceptable content or links: “Pirated software”, “Hackers programs or archives”, “Warez Sites”, “Irc Bots”, “Illegal Mp3’s” etc.
  3. Due to the nature of a shared web hosting environment, Cool Ideas reserves the right to ask customers to upgrade or correct issues pertaining to upgrade their shared web hosting package, or to correct issues on their shared web hosting package, should it adversely affect the network or server performance for the majority of our hosting customers.
  4. The Cool Ideas shared web hosting platform is intended for hosting a website with relevant content and function for a personal or small home business without the concern of traffic overages. The use of the service should not be indicative for large scale enterprises or applications where a dedicated server would be more suited.
  5. Cool Ideas prohibits the use of the shared webhosting service disk space to be utilised for purposes other than its intended function: content hosting, personal and small enterprise email and relevant web files.
  6. The use of shared or dedicated hosting services for hosting torrent boxes and/or running proxies is strictly prohibited. Servers continuously running a risk of supporting these types of services will be disabled and cancelled from our network.
  7. Posting of defamatory, scandalous, violent or private information about a person without their consent, intentionally inflicting emotional distress, or violating trademarks, copyrights, or other intellectual property rights.
  8. Any unacceptable use of the services constitutes a material breach of these Terms and Conditions of Use and Cool Ideas fully and strictly reserves its rights in this regard.

Business Use

  1. Violations of system or network security are prohibited, and may result in criminal and civil liability. Examples include, but are not limited to the following:
    • 11.1. Cool Ideas defines a Business Customer as a business entity, when said entity is operating with more than 5 registered employees.
    • 11.2. The distinction is in place on the basis that home/residential solutions are designed for a specific requirement <5 users on average.
    • 11.3. A Business which is then over this number of users would attract a higher cost to service based on our uncapped, unlimited and unshaped model thus making the service unfeasible by design.
    • 11.4. Business customers over the 5 employee threshold have the option to select a FTTB solution in the same area.
    • 11.5. Cool Ideas has full discretion to immediately suspend or terminate any service not operating within these requirements without notice.

Interpretation

  1. The provisions of this Policy are intended as guidelines and are not meant to be exhaustive. Generally, conduct that violates law, regulation, or the accepted norms of the Internet community, whether or not expressly mentioned in this Policy, is prohibited. Cool Ideas reserves the right at all times to prohibit activities that damage its commercial reputation and goodwill.

System and Network Security

  1. Violations of system or network security are prohibited, and may result in criminal and civil liability. Examples include, but are not limited to the following:
    • 13.1. unauthorized access, use, probe, or scan of a systems security or authentication measures, data or traffic;
    • 13.2. interference with service to any user, host or network including, without limitation, mail bombing, flooding, deliberate attempts to overload a system and broadcast attacks;
    • 13.3. forging of any TCP-IP packet header or any part of the header information in an e- mail or a newsgroup posting; and
    • 13.4. employing posts or programs which consume excessive CPU time or storage space, permits the use of mail services, mail forwarding capabilities, POP accounts, or auto responders other than for their own account; or resale of access to CGI scripts installed on our servers.

Spamming

  1. Sending unsolicited mail messages, including, without limitation, commercial advertising and informational announcements, is expressly prohibited. A user shall not use another site’s mail server to relay mail without the express permission of the site or distributing, advertising or promoting products or software or services that have the primary purpose of encouraging or facilitating unsolicited commercial E-mail or spam.
  2. It is contrary to Cool Ideas policy for customers to use our servers to effect or participate in any of the following activities:
    • 15.1. To post to any Usenet or other newsgroup, forum, e-mail mailing list or other similar group or list articles which are off-topic according to the charter or other owner- published FAQ or description of the group or list;
    • 15.2. To send unsolicited mass e-mailings, if such unsolicited e-mailings provoke complaints from the recipients;
    • 15.3. To engage in any of the foregoing activities using the service of another provider, but channelling such activities through a Cool Ideas provided server, or using a Cool Ideas provided server as a maildrop for responses;
    • 15.4. To falsify user information provided to Cool Ideas or to other users of the service in connection with use of a Cool Ideas service.

Determination of a breach of this Policy

  1. Cool Ideas will be the sole arbiters and have a sole and unfettered discretion in determining what constitutes a violation of this Policy.

Consequences of breach of this Policy

  1. When Cool Ideas becomes aware of an alleged violation of its AUP (Acceptable Use Policy), Cool Ideas will initiate an investigation (within 24-48 hours). During the investigation Cool Ideas may restrict your access in order to prevent further possible unauthorized activity. If you are found in violation of our SPAM policy, Cool Ideas may, at its sole discretion, restrict, suspend, or terminate your account and/or pursue other civil remedies. Also, Cool Ideas reserves the right to pursue civil remedies for any costs associated with the investigation of a substantiated policy violation. If such violation is a criminal offence, Cool Ideas will notify the appropriate law enforcement department of such violation.
  2. Cool Ideas does not issue service credits for any outages incurred through service disablement resulting from Policy violations.
  3. You shall be held liable for any and all costs incurred by Cool Ideas as a result of your violation of these terms and conditions. This is including, but is not limited to, attorney fees and costs resulting from Postmaster responses to complaints from and the clean-up of unsolicited commercial mailings and/or unauthorized bulk mailings and/or news server violations.
  4. First violations will result in a Cleanup Fee of R1500 and your account will be reviewed for possible immediate termination.
  5. A second violation will result in Cleanup Fee of R3500 and immediate termination of your account.
  6. The Customer who violates this policy agrees to also pay Investigation Fees of no more than R1500 per hour that Cool Ideas personnel must spend to investigate any violations.

Modification

  1. Cool Ideas may, at times with reasonable notice to Customers, revise or amend its current Shared and Dedicated Hosting offerings relating to price, features, traffic allocations and disk sizes.
  2. Cool Ideas reserves the right to add, delete, or modify any provision of this Policy at any time without notice.

Disclaimers and Limitation of Liability

  1. You agree that our entire liability, and your exclusive remedy, with respect to any Services(s) provided under this Agreement and any breach of this Agreement is solely limited to the amount you paid for such Service(s). We and our contractors shall not be liable for any direct, indirect, incidental, special or consequential damages resulting from the use or inability to use any of the Services or for the cost of procurement of substitute services.
  2. We disclaim any and all loss or liability resulting from, but not limited to:
    • 28.1. loss or liability resulting from access delays or access interruptions;
    • 28.2. loss or liability resulting from data non-delivery or data mis-delivery;
    • 28.3. loss or liability resulting from acts of God;
    • 28.4. loss or liability resulting from the unauthorized use or misuse of your account identifier or password;
    • 28.5. loss or liability resulting from errors, omissions, or misstatements in any and all information or services(s) provided under this Agreement;
    • 28.6. loss or liability resulting from the interruption of your Service.
  3. You agree that we will not be liable for any loss of registration and use of your domain name, or for interruption of business, or any indirect, special, incidental, or consequential damages of any kind (including lost profits) regardless of the form of action whether in contract, tort (including negligence), or otherwise, even if we have been advised of the possibility of such damages.
  4. Subject always to the provisions of the CPA, to the extent that it is applicable, Cool Ideas services are provided on an as is, as available, basis without warranties of any kind, either express or implied, including, but not limited to, warranties of merchantability, fitness for a particular purpose or non-infringement. Cool Ideas expressly disclaims any representation or warranty that the Cool Ideas services will be error-free, secure or uninterrupted.
  5. No oral advice or written information given by Cool Ideas, its employees, licensors of the like, will create a warranty; nor may you rely on any such information or advice as if it were a warranty. The terms of this section will survive any termination of this Agreement.
  6. Cool Ideas will use its best efforts to maintain a full time Internet presence for the Account Holder. You hereby acknowledge that the network may, at various time intervals, be down due, but not restricted to, utility interruption, equipment failure, natural disaster, acts of God, or human error.
  7. The terms of this Section will survive any termination of this Agreement.

Responsibility for content and Account Holder indemnities

  1. You agree to indemnify and hold Cool Ideas harmless from any and all Claims resulting from or connected with any activities conducted by you. You and Cool Ideas will promptly notify the other upon receipt of any Claim or legal action arising out of activities conducted pursuant to this Agreement.
  2. You agree not to store, transmit, link to, advertise or make available any images containing pornography through the Virtual Web Hosting service. Cool Ideas reserves the right to refuse service if any of the content within, or any links from, your website is deemed illegal, misleading, or obscene, or is otherwise in breach of these terms or Cool Ideas then current Acceptable Use Policy, in the sole and absolute opinion of Cool Ideas.
  3. Cool Ideas will not change passwords to any account without proof of identification, which is satisfactory to Cool Ideas, which may include written authorization with signature. In the event of any partnership break-up, divorce or other legal problems that includes you, you understand that Cool Ideas will remain neutral and may put the account on hold until the situation has been resolved. Under no circumstances will Cool Ideas be liable for any losses incurred by you during this time of determination of ownership, or otherwise. You agree to indemnify and hold harmless Cool Ideas from any and all Claims arising from such ownership disputes.
  4. You agree to indemnify and hold harmless Cool Ideas and any other Account Holder from any and all Claims resulting from your use of the services provided by Cool Ideas. The terms of this Section will survive any termination of this Agreement.
  5. You agree not to harm Cool Ideas, its reputation, computer systems, programming and/or other persons using Cool Ideas services.
  6. The terms of this Section will survive any termination of this Agreement.

Variation of services

  1. You agree that Cool Ideas may establish limits concerning use of any Cool Ideas service offered on any Cool Ideas web site, including without limitation the maximum number of days that e-mail messages will be retained by any Cool Ideas service, the maximum number of e-mail messages that may be sent from or received by an account on any Cool Ideas service, the maximum size of an e-mail message that may be sent from or received by an account on any Cool Ideas service, the maximum disk space that will be allotted on Cool Ideas servers on your behalf either cumulatively or for any particular service. You agree that Cool Ideas has no responsibility or liability for the deletion, corruption or failure to store any messages or other content maintained or transmitted by any Cool Ideas service. You acknowledge that the features, parameters (for example, the amount of storage available to users) or existence of any Cool Ideas service may change at any time.
  2. Cool Ideas reserves the right to select the server for your website for best performance. You understand that the services provided by Cool Ideas are provided on a shared server. This means that one website cannot be permitted to overwhelm the server with heavy CPU usage, for example from the use of highly active CGI scripts or chat scripts. If yours website overwhelms the server and causes complaints from other users, you have outgrown the realm of shared servers, and will need to relocate your website. If you refuse to comply with this Section, then Cool Ideas has the right to terminate the services provided to you without any refunds of the unused portion prepaid by you.

Non-transferability of services

  1. Your rights and privileges under this Agreement cannot be sold or transferred without the prior written consent of Cool Ideas.

Passwords

  1. You are responsible for maintaining the confidentiality of your password. In the event of a breach of security through your account, you will be liable for any unauthorized use of Cool Ideas services, including any damages resulting there from, until you notify Cool Ideas customer service.
  2. The responsibility of all passwords and other related sensitive information is assumed by you, should any additional fee’s arise from resource consumption due to poor credentials (such as, but not limited to blank passwords or “test” accounts) no fault shall be levied on Cool Ideas

Assignment of IP addresses

  1. If Cool Ideas assigns you an Internet Protocol address in connection with your use of the Cool Ideas services, the right to use that Internet Protocol address will remain with and belong only to Cool Ideas, and you will have no right to use that Internet Protocol address except as allowed by Cool Ideas in its sole and absolute discretion.

General provisions

  1. This Agreement constitutes the entire agreement between you and Cool Ideas with respect to the Cool Ideas services and supersedes all prior agreements between you and Cool Ideas. Cool Ideas reserves the right to amend this Agreement from time to time. Any new version of the Agreement will be displayed on our Website together with the date on which it will become effective, which will never be less than 30 (thirty) days after the date on which it is first published. It is your obligation to visit our web site on a regular basis in order to determine whether any amendments have been made. Any use by you of the Cool Ideas services after the effective date of any such amendment, shall be deemed to constitute acceptance by you of such amendment.
  2. Cool Ideas failure to enforce any provision of this Agreement shall not be construed as a waiver of any provision or right.
  3. In the event that a portion of this Agreement is held unenforceable, the unenforceable portion will be construed in accordance with applicable law as nearly as possible to reflect the original intentions of the parties, and the remainder of the provisions will remain in full force and effect. The terms of this Section will survive any termination of this Agreement.
  4. Save where otherwise provided for in this Agreement, if you:
    • 49.1 fail to pay any amount payable under this Agreement within ten days after receipt of written demand requiring such payment; or
    • 49.2 commit a breach of any provision (other than a payment obligation) of this Agreement and, if such breach is capable of remedy, fail to remedy such breach within thirty days after receipt of written demand requiring you to do so;
    • 49.3 are placed under liquidation, judicial management, business rescue proceedings or any similar disability, whether provisionally or finally and whether voluntarily or compulsorily;
    • 49.4 commit any act which if committed by a natural person would constitute an act of insolvency;
    • 49.5 become insolvent;
    • 49.6 compromise or attempt to compromise generally with any of your creditors;
    • 49.7 have a final judgment taken against you which is not satisfied within 30 days after the granting of such judgment,

    then Cool Ideas shall be entitled, without prejudice to any of its other rights under this Agreement and/or in law and by giving written notice, to immediately cancel this Agreement or to claim immediate specific performance of all of your obligations whether or not due for performance, in either event without prejudice to Cool Ideas’s right to claim damages.

  5. The interpretation and enforcement of this Agreement shall be governed according the laws of the Republic of South Africa (excluding its choice of law rules).
  6. You consent to the jurisdiction of the South Africa courts.
  7. The Cool Ideas services are provided from Johannesburg,Cape Town and Durban, South Africa, and this Agreement is deemed to have been entered into at these locations.
  1. Notices required by this Agreement shall be in writing and shall be delivered either by personal delivery, fax or by email. If delivered by mail, notices shall be sent by any express mail service; or by certified or registered mail, return receipt requested, with all postage and charges prepaid, and shall be deemed to have been received on the 5th Business day after posting. Emails and faxes shall be deemed to be received on the Business Day they are sent if sent before 16h00 on that day or on the next Business Day thereafter is sent after 16h00 on a Business Day or if sent on a non-Business Day.

Hardware and Devices

  1. Any devices or hardware provided by Cool Ideas remain the property of Cool Ideas unless specified otherwise or specifically sold in writing to a customer.

Cool Ideas Billing Terms

General

  1. Cool Ideas will provide you with an itemised bill or invoice on request or where this is specified as part of the services provided to you.
  2. Accounts are due on invoice presentation date (“Due Date”) shown on all invoices received from Cool Ideas, unless agreed otherwise. Cool Ideas retains the right to impose, subject to a notice period of 7 business days, a credit limit on any of it’s customers as and when it sees fit. (Amended 6 May 2015)
  3. Cool Ideas products and services are pro-rated from the date of the start of service.
  4. Cool Ideas will provide a service to the you, as chosen by you, for the period of time (“the Term”) corresponding with the payment plan specific to you or as otherwise specific in the product terms and conditions relating to the particular product or service supplied by Cool Ideas. This contract will be automatically renewed at the end of the Term and each successive renewal term, unless terminated.

Effect of non payment

  1. In the event of non-payment of an invoice by the stipulated Due Date, without prejudice to any other rights that Cool Ideas has in terms of this Agreement or in law, Cool Ideas reserves the right to hold you liable for the total amount due pursuant to such invoice.
  2. Interest of 2% per month may be charged on all overdue accounts.
  3. Cool Ideas may stop the supply of new services to you and/or terminate current services held by you if payment of any invoice is not made by the Due Date, or if an application for business rescue proceedings or liquidation is filed by or against the customer, or if the customer goes out of business or announces intention to do so.
  4. If the supply of new services is stopped or the existing services are terminated in accordance with section 6, the full outstanding balance becomes due and payable immediately.
  5. If you pay the amount due in full, you may have their existing services re-activated and also purchase new services.
  6. If you neglect to pay the amount due in full, Cool Ideas will submit the full delinquent amount for Collections. In the event of the account being handed over to an outside collection agency, any costs incurred as such will be for your account.
  7. If you neglect to pay the amount due in full, Cool Ideas will submit the full delinquent amount for Collections. In the event of the account being handed over to an outside collection agency, any costs incurred as such will be for your account.
  8. In the event of suspension due to non-payment, Cool Ideas reserves the right to place a “non-payment” page on your domain. Furthermore, the DNS of your domain will remain unchanged until full payment for the outstanding balance on your account has been received.
  9. If the preferred method of payment used by you is EFT, it will be your sole responsibility to ensure your payments are made using the correct beneficiary reference as indicated on all invoicing. Failure to comply may result in an incorrect allocation of your payment which may cause service disruption as a result of the account being suspended due to non-payment.
  10. Fibre lines that have been suspended for non-payment will be cancelled with the fibre provider after 30 days, and you shall be notified thereof beforehand.

Payment methods and fees

  1. Cool Ideas only accepts payments via debit order (https://sagepay.co.za/), credit card and instant EFT via PayFast (https://www.payfast.co.za/). Cool Ideas accepts MasterCard and VISA as valid Credit Cards.
  2. A processing fee of R50.00 (Incl. Vat) is charged on all returned debit orders.
  3. The merchant outlet country at the time of presenting payment options to the cardholder is the Republic of South Africa and the transaction currency is South African Rand (ZAR).

Refunds

  1. Each of Cool Ideas web hosting plans comes with a 30 day money back guarantee. If you are not completely satisfied with our services within the first 30 days, you will be given a refund of the contract amount excluding setup fees (if any) and overages. Domain Registrations, Domain Renewals, Domain ID Protection and Dedicated Servers are not refundable.
  2. Cool Ideas will only refund a customer in the event of their account having a credit balance.
  3. Cool Ideas will process authorised refunds to customers each Wednesday and Friday.

Cancellations

  1. Cancellations must be done using the CoolZone. https://coolzone.cisp.co.za
  2. Please note that by default we require one full calendar month’s notification of non-renewal. If you do not provide this notice, you will be charged the rate stipulated on the relevant product page for the next renewal term. To illustrate, for non-renewal to be effected at the end of May, notice of non-renewal must be received on or before the last day of April. There are no refunds on a la carte services.
  3. Domains are eligible to automatically renew for an additional one year term upon expiry. Renewal notifications will be sent out prior to the renewal, and cancellations may be done before the renewal date.
  4. Any Free domain registrations cancelled within the first 12 months will be billed to you at the cost of the full domain price.
  5. Any Fibre line order by completing our application form and then canceled before installation will be billed to the client.
  6. If a client cancels within the first 30 Days, the client will be liable to pay any activation fees that Cool Ideas incurred on behalf of the client.

Downgrades

Definition
“A downgrade occurs when changing your current package to a package with a lower cost”. Example: Changing from a Home Uncapped 1mbps account at R289 to a Home Uncapped 384kbps account at R189 would be considered a downgrade

  1. Downgrades must be done using the Customer Zone.
  2. We require notification of downgrades on or before the 20th of each month, in order for the downgrade to take effect from the first day of the next month. If you do not provide this notice, you will be charged rate for the existing package in the following month.

Dispute Resolution

General Dispute Resolution

  1. The parties shall attempt to resolve all disputes arising out of this Agreement in a spirit of cooperation and with a problem-solving mind set, without formal proceedings and in accordance with the various dispute resolution procedures provided.
  2. In the event of the dispute not being resolved, please follow the general complaint procedure as stipulated by ICASA for all complaints excepts Billing disputes:You are required to direct a general complaint to complaints@cisp.co.za

    The complaint is required to be accompanied by the following;

    • 84.1. Your full particulars and contact details;
    • 84.2. Your relationship with Cool Ideas and any customer reference which may be applicable;
    • 84.3. A statement of the reasons for the complaint with enough detail to allow us to assess these; and
    • 84.4. Any relevant evidence or documentation you wish to submit in support of your complaint.
    • 84.5. Under the ICASA Code of Conduct Regulations Cool Ideas is required to:
      • 84.5.1 Acknowledge receipt of your complaint within three working days; and
      • 84.5.2 Determine an outcome for the complaint and communicate this to you within fourteen (14) working days.

Referral of Complaints to ICASA

  1. If you are not happy about the outcome of the Complaint you have the right to escalate it to ICASA. If ICASA are not able to resolve the matter it may be referred to the ICASA Complaints and Compliance Committee for adjudication.
  2. Please note that under the ICASA Code of Conduct Regulations 2008 you must give us an opportunity to resolve the matter within the 14 day period before you have the right to escalate your complaint to ICASA.
  3. ICASA can be contacted in the following ways:
  4. Any dispute, which cannot be so resolved, shall be subject to binding arbitration upon the written demand of either party. Arbitration shall take place in South Africa. Should any legal action permissible under this Agreement be instituted to enforce the terms and conditions of this Agreement, in particular the right to collect money due on unpaid invoices, the prevailing party shall be entitled to recover reasonable attorney’s fees and expenses incurred at both the trial and appellate levels. The terms of this Section will survive any termination of this Agreement.

Billing Dispute Resolution

Purpose of this Procedure

  1. This Procedure sets out the obligations of Cool Ideas and the Customer in resolving a Billing Dispute, including the manner in which Billing Disputes should be lodged and how they will be handled thereafter.
  2. Cool Ideas Billing Dispute Handling Procedure is intended to service both the Customer and Cool Ideas interests by setting out clear rules and procedures to be used where Billing Disputes Occur.
  1. Definitions“Billing Dispute” means an instance where a Customer states in good faith that their bill contains incorrect charges, payments or adjustments.“Billing Dispute Notice” means a notice submitted by the Customer in terms of this Procedure.“Billing Disputes Procedure” and “this Procedure” mean this Billing Dispute Procedure for the initiation and resolution of Billing Disputes.“Billing Enquiry”means the situation where the Customer seeks information or clarification relating to an Invoice including without limitation seeking clarification of charges or sources of usage. For the avoidance of doubt, this is not a Billing Dispute.“Business Day” means any day other than a Saturday or Sunday or a public holiday observed as such in the Republic of South Africa;“Complaint” means an expression of dissatisfaction or grievance made by a Customer, but does not include a request for information. A Complaint is not a Billing Dispute.

General

  1. Any charge recorded on an Invoice (the subject of a Billing Dispute) which is not submitted in accordance with this Procedure is payable in full to Cool Ideas by the Due Date of the Invoice.
  2. For the avoidance of doubt the parties acknowledge and agree that:
  3. Please note that Cool Ideas will not entertain any Billing Dispute based on unauthorised use of the services or on unauthorised use of the services by a third party, it being your responsibility to safeguard access to the services which you receive and to use them in the manner set out in the terms and conditions applicable thereto.

Customer's obligations to first use this Procedure

  1. As a current or prior Customer of Cool Ideas, you agree to allow Cool Ideas to attempt settlement of any Billing Dispute for 14 Business Days before raising a dispute with any third party, credit card company or bank. Cool Ideas requires and you agree that it be the first option in Billing Disputes. Should Cool Ideas receive a chargeback or other reversed charge from a third party, Credit Card Company or bank on your behalf before Cool Ideas has been given a chance to resolve the issue, Cool Ideas has the right to collect on the rendered services and any fees associated with those disputes.
  2. Not all Billing Disputes may be settled to a customer’s satisfaction. Once this Procedure has been exhausted, a Customer may use any third party, Credit Card Company or bank in an attempt to settle the dispute. However, Cool Ideas still retains the right to collect on any rendered services or fees that are due. Should Cool Ideas be unable to reverse any disputed amounts with a third party, Credit Card Company or bank, Cool Ideas will submit the full delinquent amount for Collections.

Time period within which Billing Disputes can be initiated

  1. A Billing Dispute Notice may be lodged in the required manner until the passing of 60 days from the date of the relevant invoice.

Circumstances under which payment of a Disputed Amount may be withheld

  1. You may only withhold payment of a Disputed Amount where Cool Ideas receives a valid Billing Dispute Notice relating to such Disputed Amount at least 5 Business Days prior to the Due Date recorded on the relevant invoice.

Billing Dispute Notice

  1. A Billing Dispute can only be validly initiated through the submission of a valid Billing Dispute Notice using the Customer Zone.
  2. The Billing Dispute Notice should clearly set out:
    • 100.1. Invoice number and date;
    • 100.2. The amount in dispute (“the Disputed Amount”);
    • 100.3. The amount not in dispute (“the Undisputed Amount”);
    • 100.4. The full details of the dispute; and
    • 100.5. Any relevant evidence or documentation you wish to submit in support of your complaint.

Response to Billing Dispute Notice

  1. Under the ICASA Code of Conduct Regulations Cool Ideas is required to acknowledge receipt of your complaint within 3 Business Days.
  2. Cool Ideas shall provide a response to the Billing Dispute Notice within 14 Business Days, which response shall take one of the following forms:
    • 102.1 A rejection of the Billing Dispute Notice on the basis that:
    • 102.2 The Billing Dispute Notice was not received by Cool Ideas within 60 days from the date of the relevant invoice;
    • 102.3 The Billing Dispute Notice does not contain all of the information set out in clause 11 of this Billing Dispute Procedure or was not submitted in accordance with section 10.
    • 102.4 The Customer has not made payment in accordance with (and does not have A right to withhold payment) in terms of sections 61, 62.1 and 67 of this Procedure;
    • 102.5 Cool Ideas has confirmation from the Customer that the dispute which is the subject of the Billing Dispute Notice has been resolved;
    • 102.6 The Customer is disputing the charges on the basis that the Customer did not authorize the particular use of the services by another person; or
    • 102.7 Cool Ideas reasonably believes that the Customer does not have a bona fide dispute in relation to the charges.
    • 102.8 A request for information or documentation from the Customer lodging the Billing Dispute Notice which is reasonably required to assist Cool Ideas in making a determination in the matter. The Customer shall provide such information or documentation as soon as possible and the running of the 14 Business Day period referred to below shall be suspended until such time as it has been received by Cool Ideas
    • 102.9 A determination of the Billing Dispute and the reasons for such determination.

Referral to Senior Management

  1. If you are not satisfied with Cool Ideas response under section 84 of the Billing Dispute Procedure then you must notify (“SM Request”) Cool Ideas within 3 Business Days of receiving Cool Ideas response that you want the matter referred to Senior Management (“SM”). Subject to you complying with this clause 72 of the Billing Dispute Procedure, both parties agree:
    • 103.1 To ensure that SM meet to resolve the dispute within 7 Business Days of Cool Ideas receiving the SM Request but in any event not later than 14 Business Days after the lodging of the Billing Dispute Notice.
    • 103.2 Any decision of SM will be final and binding on both parties.
    • 103.3 Both parties acknowledge and agree that if Cool Ideas does not receive a Notification from you in accordance with this clause 72 then the Billing Dispute will be deemed to have been resolved in accordance with the response provided under section 72 and Cool Ideas will have no further obligations in relation to the Billing Dispute.

Resolution, Agreement or Determination

  1. If stipulated under Cool Ideas response under section 84 or where SM agree on a resolution or reach a decision under section 85 that you must make payment of a Disputed Amount, you must within 5 Business Days of the date of the determination pay the Disputed Amount.
  2. If stipulated under Cool Ideas’s response under section 85 or where SM agree on a resolution or reach a decision under section 85 that Cool Ideas must withdraw the disputed charge or refund a disputed charge previously paid, Cool Ideas must as soon as practicable:
    • 105.1 If stipulated under Cool Ideas response under section 84 or where SM agree on a resolution or reach a decision under section 85 that Cool Ideas must withdraw the disputed charge or refund a disputed charge previously paid, Cool Ideas must as soon as practicable:
    • 105.2 Credit any Disputed Amount already paid by you.
  3. Where a resolution or determination is made in accordance with clauses 74.1 or 74.2 then, subject to either party meeting the payment obligations specified in such resolution or determination, the Billing Dispute will be deemed to be resolved and Cool Ideas will have no further obligations in relation to the Billing Dispute.

Effect of this Procedure on continued service provision

  1. Cool Ideas will not disconnect a service provided to you which is the subject of a Billing Dispute or take adverse collection procedures or impose late payment penalties or charges while attempting to resolve a Billing Dispute lodged in terms of this Procedure and until such time as Cool Ideas has reached a determination and communicated this to you.
  2. We reserve the right, however, to take such measures immediately:
    • 108.1 Where a determination of the Billing Dispute has been made and communicated to you; or
    • 108.2 Where you have indicated that you are unable to pay your invoice or bill or have filed or are the subject of any application to court for sequestration or liquidation or otherwise seek to reach a formal arrangement with your creditors.
  3. Subject only to the above, the rights and obligations of each party under the Billing Dispute Procedure continue pending resolution of a Billing Dispute invoked under this Billing Dispute Procedure. For the avoidance of doubt this includes that Cool Ideas shall continue to have the right to terminate or suspend the service in accordance with Cool Ideas’s rights under the agreement that you have with Cool Ideas.

Confidentiality

  1. Neither party shall use any information obtained from the other party during the course of any process invoked under this Procedure for any purpose other than the resolution of the particular Billing Dispute.

Overage Disputes

  1. Should you wish to dispute an overage charge you may do so by following the Billing Dispute Procedure and requesting an overage investigation.
  2. Should, however, the overages be accurate (within a 5% margin) a once off charge of R150.00 per domain/server will be applied to your account.
  1. Should you wish to dispute an overage charge you may do so by following the Billing Dispute Procedure and requesting an overage investigation.
  2. Should, however, the overages be accurate (within a 5% margin) a once off charge of R150.00 per domain/server will be applied to your account.

Realm Disputes

  1. Should you wish to dispute realm charges you may do so by following the Billing Dispute Procedure and requesting a realm investigation.
  2. Should, however, the realm charges be accurate (within a 5% margin) a once off charge of R150.00 per realm will be applied to your account.

Request for Reconciliation or Historical Information/Reporting

  1. Should you want a reconciliation done on your account, you may request one by following the Billing Dispute Procedure.
  2. Should however the reconciliation prove the account to be accurate (within a 5% margin), a once off charge of R150.00 per reconciliation will be applied to your account. Should you request historical information that is made available to you on a monthly basis via the Customer Zone, DSL console, your Hosting control panel or any of the management interfaces provided to you, a once off administration charge of R150.00 per request will be applied to your account.

Use of Account Holder information for promotional purposes

121. Cool Ideas may include your name and contact information in directories of Cool Ideas service subscribers for the purpose promoting the use of the services by additional potential customers. However, Cool Ideas is not authorized to print yours name, trademarks or other identifying information in any other advertising or promotional materials without your prior written consent.